MATS  Committee 

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	MATS TECHNICAL COMMITTEE MEETING MINUTES
	, 2009 TIME: 10 a.m. PLACE: Macon-Bibb County Planning & Zoning Office, 10th floor, 682 Cherry St. AGENDA
	Notice: From: Ken North Sent: Tuesday, December 22, 2009 3:03 PM Due to program changes, the MATS Policy Committee will have to move up the next scheduled meeting. The MATS Policy meeting will be held on Friday, January 8, 2010 at 9:30 a.m. in the Bibb Co. Engineering Annex, 760 Third St., Macon, GA 31201. Please put this meeting date on your calendar. The attached file contains a draft agenda as well as other information. If you have any questions, please contact our office.      Ken North Transportation Planner Macon-Bibb Planning & Zoning Office 478 751-7462 MATS POLICY COMMITTEE MEETING NOTICE DATE: Friday, January 8, 2010 TIME: 9:30 a.m. PLACE: Bibb Co. Engineering Annex, 760 Third St., Macon, GA 31201 --Roll Call – establishment of quorum --Approval of meeting agenda & minutes --Election of Officers --Committee Reports -CAC -TCC --Public Input (5 min./person limit) Agenda Items 1. Transportation Improvement Program (TIP) – Amendments to TIP 2. Transit Projects – Presentation by Transit Authority 3. Safe Routes to School Program – Review of Program 4. Project Status Report – Presented by Georgia D.O.T. --New Business (Items to be referred to committee; not for action at meeting) --Old Business (Items previously addressed by this or other committees) Forest Hill Rd. -- Chellman Report --Adjournment MATS POLICY COMMITTEE MEETING ATTENDANCE LIST November 4, 2009 Those Attending Representing 1. Jim Thomas *Damon King, Macon-Bibb P & Z Chairman 2. Lindsay Holliday *James H. Webb, CAC Chairman 3. Sam Hart* Chairman, Bibb Co. Commission 4. Gigi Cabel  Mayor’s Office 5. Tom Queen  Georgia D.O.T. 6. Ken North   Macon-Bibb Co. Planning & Zoning Comm. 7. David Fortson   Bibb Co. Engineering 8. Don Tussing   Bibb Planning & Zoning Comm. 9. Kelly Gwin    Georgia D.O.T. 10. Elmo Richardson*    Bibb Co. Commission 11. Bill Causey        City Engineer 12. Van Etheridge       Road Improvement Program 13. Robert Reichert*          Mayor, City of Macon 14. Lee Martin    Citizen 15. Greg Brown        Macon-Bibb Co. Planning & Zoning Comm. 16. Radney Simpson*        Vance Smith Jr., Georgia D.O.T. Commissioner 17. Nigel Floyd         Macon-Bibb Traffic Engineer 18. Cindy Van Dyke           Georgia D.O.T. 19. Joe Allen*         Bibb Co. Commission 20. Wanzina Jackson         City of Macon Econ. & Comm. Development 21. Ken Sheets          Bibb Co. Engineer 22. Michel Wanna*          Frank Amerson, Macon Water Authority 23. David Gowan          Bibb Co. School District 24. Lisa Rowland          Citizen *Voting Member     MATS POLICY MINUTES November 4, 2009 A meeting of the MATS Policy Committee was held on November 4, 2009 at City Hall. There were eight voting members in attendance, thereby establishing a quorum. The agenda and minutes of the previous meeting were introduced and approved by the committee members. Under committee reports, Lindsay Holliday stated that the CAC members had some concerns regarding Forest Hill Rd. in the project status report. The CAC thought that this project was scheduled for construction in 2020. Mr. Holliday passed out copies of a report by Rick Chellman dealing with traffic volumes and projections for Forest Hill Rd. which he discussed. Jim Thomas presented the report from the Technical Committee and also stated that there were some concerns regarding the project status report. There was not any public input presented at the meeting. The first item on the agenda was the Unified Planning Work Program (UPWP) for FY 2011. Jim Thomas reviewed the draft UPWP and discussed the various tasks that the planning staff would be working on in the upcoming year. One of the new items presented concerned an element for training and professional development of the planning staff. He went on to discuss the proposed funding sources and commented that the state match would not be available for any of the work tasks in 2011. Unfortunately, as a result of the current financial issues, the state match was eliminated for the upcoming year. Jim Thomas stated that the final copy of the UPWP would be available for the MATS Policy meeting in April. The Mayor commented that he would like the Middle GA Clean Air Coalition to be included in the list of organizations for work task FHWA 1.11. Subsequently, a motion was made by Lindsay Holliday and seconded by Elmo Richardson to approve the draft UPWP which was approved by the Policy Committee. The next item on the agenda was the Road Classification System presented by Don Tussing. He explained that a request had been made to reclassify certain local roads as collector roads in order to qualify for possible stimulus funding for repaving. A list was presented to the committee which contained a list of roads that could be reclassified as possible collectors. In addition, the CAC had also suggested other roads that should be added to this list. After further review, a suggestion was made by the City Engineer to remove Vista Circle from the original list and to add Ayres Rd. to the list of possible collector roads. The list would first have to be submitted to Georgia D.O.T. to be inserted into their model and then be reviewed by FHWA. After further discussion, a motion was made by Elmo Richardson and seconded by Sam Hart to approve the revised classification list to be coordinated with Georgia D.O.T. The motion was approved by the members of the Policy Committee. The next item presented was the project status report. Tom Queen reviewed the projects and stated that the right of way (ROW) date in the report was incorrect for the Forest Hill Rd. project from Wimbish to Forsyth. The correct ROW date for this project was 2014. The other section of Forest Hill Rd. is currently in the ROW acquisition process. He also stated that a concept meeting was held on the Lamar Road project during the summer. In addition, the I-75 project from Pierce to Arkwright is scheduled to be let in March. Lindsay Holliday stated that the ROW date for Forest Hill Rd. should have been corrected in the project status report before the Policy meeting was held. Under New Business, Lindsay Holliday stated that someone from Georgia D.O.T. should be available to explain in detail the transportation model. Radney Simpson stated that an explanation of the model was made earlier in the year to the MATS Committees as part of the development of the long range transportation plan. Subsequently, Mayor Reichert added that the model could be put on a future agenda of the MATS Committees if needed. Lindsay Holliday thought this matter could be reviewed by just the CAC members. However, he asked that the Chellman report regarding Forest Hill Rd. be placed on a future MATS agenda for review. After some discussion, the Mayor decided that the Chellman report be put on the next agenda of the MATS Committees to be presented under Old Business. In addition, Lindsay Holliday thought that this report should also be presented to the executive committee of the Road Improvement Program. Also under New Business, Joe Allen stated that there is a problem at Eisenhower Parkway at I-475 westbound which results in a significant backup of traffic. Jim Thomas commented that the Georgia D.O.T. district office could be contacted about this to inform them of the problem. Also under New Business, the Mayor stated that there should be a review of the inventory of the buses and equipment of the Transit Authority as a result of comments that he has received. He was concerned that the Transit Authority may not have the proper equipment that is needed. After some discussion, it was decided that the Director of the Transit Authority should be invited to attend the next MATS Policy meeting to discuss this matter. In addition, under New Business, the Mayor stated the truck route through the downtown area should be revised from MLK to Seventh Street. This alternate route would help alleviate the truck traffic that exists in the museum district. The Mayor asked that this item be reviewed in order to come up with a recommendation on how to proceed regarding this matter. Radney Simpson asked that the Georgia D.O.T. be provided with a map of the proposed new truck route for examination. Subsequently, the Mayor asked Bill Causey to prepare a map of the alternate route so it could be forwarded to Georgia D.O.T. Finally, a resolution of appreciation for Cora Cook was presented by Don Tussing for her work with the MATS Committees. A motion was made by Elmo Richardson and seconded by Lindsay Holliday to adopt the resolution that was approved the by Policy Committee. Being no further business to discuss the meeting was adjourned.